Regular data backups lead to peace of mind. In the event of physical computer damage, virus infection, theft, or hard drive failure, having your data saved to a cloud syncing service is vital for ensuring minimum downtime. Keeping your data backed up is one of the best solutions for protecting your important files.
Cloud Backup Services #
Cloud backups, or “the cloud” as some people refer to it, allow you to back up your data to hardware in a remote location. You can access and manage your data anytime on any device via the internet. The Cushman School provides its employees and students with two cloud backup service options: Microsoft OneDrive and Google Drive.
Which Cloud Backup Service Should I Use? #
Mac users are encouraged to use Google Drive. Windows users are encouraged to use Microsoft OneDrive.
Back up to Microsoft OneDrive #
1. Go to https://www.office.com/ and log in with your school’s credentials (username@cushmanschool.org and password).
2. Click on OneDrive (the blue cloud).
3. Click on Sync and follow the prompts to ensure your data is backed up and previously backed up data is available.
Back up to Google Drive #
1. Make a folder called backup. Within that folder, make the following folders: Documents, Downloads, Desktop, and other necessary folders from which you need (i.e iMovie folders).
2. Go to https://drive.google.com/drive/ and copy the items from those respective folders into the corresponding folders inside your Google Drive account.
Turn on AutoSave (Microsoft) #
AutoSave is available when a file is saved to Microsoft OneDrive, but you need to save or open the file from within Word, PowerPoint, or Excel to switch it on.
Back up Files From Notes and iMovie Applications (files stored hidden folders) #
iMovie
1. Locate the “Movies” folder in your Finder application by using the search function and typing in “movies”
2. Right-click on the ”Movies” folder and click “Compress ‘Movies’”
3. Copy your new “Movies.zip” folder into Google Drive
Notes
1. Open the Notes application
2. Select one of the notes that you want to save
3. Click “File” in the gray menu at the top of your screen then select “Export as PDF…”
4. Choose a folder to save your note in
5. Repeat for each of the notes that you want to save
6. Copy the folder with your saved notes PDF into Google Drive